Getting Started

Orientation & Induction Guide

Welcome to the university! The Orientation and Induction process is designed to help new students transition smoothly into academic and campus life. This program introduces you to the institution’s culture, digital platforms, academic expectations, and available support services to ensure a successful start to your studies.

1. Student Registration Process

Once you receive your admission offer, you are required to complete the student registration process before the start of the semester. This process involves verifying your admission details, submitting required documents, and activating your student status in the institution’s system.

  • Step 1: Confirm your admission and pay the required fees as per your admission letter.
  • Step 2: Submit your academic and identification documents through the admissions portal or at the Admissions Office.
  • Step 3: Once verified, your student profile will be activated in the university’s Enterprise Resource Planning (ERP) system.

2. ERP Account Creation

The ERP (Enterprise Resource Planning) system is the central student information platform that manages academic and administrative functions such as registration, course selection, and fee payment.

  • After successful registration, you will receive your ERP login credentials via your registered email address.
  • Log in using your student ID as the username and the temporary password provided.
  • Once logged in, change your password immediately and familiarize yourself with key modules such as:
    • Course/Unit Registration
    • Fee Statements
    • Academic Records and Transcripts

3. LMS Account Creation

The Learning Management System (LMS) is your academic hub for accessing course content, submitting assignments, and engaging with instructors online. After your ERP account is activated, your LMS account will be automatically created within 24–48 hours.

  • You will receive your LMS login details through your institutional email.
  • Log in to the LMS using the provided credentials, and ensure your courses are correctly listed on your dashboard.
  • If any of your registered courses are missing, contact the ICT or E-Learning Support Team for assistance.

4. Orientation Program Overview

The orientation program familiarizes students with key academic and administrative units, campus resources, and online systems. It also includes sessions on student welfare, library use, and digital learning skills.

  • Introduction to the university’s vision, mission, and values
  • Overview of academic departments and student support offices
  • Guided sessions on accessing the ERP and LMS platforms
  • Tips for academic success and personal well-being

5. Getting Support

If you experience any difficulties during registration or account setup, the following offices are available to assist you:

  • Admissions Office: For registration and document verification
  • ICT Support Desk: For ERP and LMS login issues
  • Student Affairs Office: For general orientation and welfare matters

Tip: Ensure your personal details and contact information are always up to date in both the ERP and LMS systems.

Technical Requirements for Online Learning

MUT is committed to providing a smooth and effective online learning experience. To ensure you can access and participate in virtual classes and digital learning resources without interruptions, please review the following technical requirements and recommendations.

  • Operating System: Windows 10 or later / macOS High Sierra or later
  • Processor: Dual-core 2.0 GHz or higher
  • Memory (RAM): At least 8 GB
  • Storage: Minimum 256 GB of available space
  • Graphics: Integrated or dedicated graphics card
  • Minimum speed: 5 Mbps or higher
  • Connection type: Preferably fiber, DSL, or cable (avoid public Wi-Fi for privacy and stability)
  • Web Browser: Google Chrome, Mozilla Firefox, or Microsoft Edge (latest versions recommended)
  • PDF Reader: Adobe Acrobat Reader or any compatible PDF viewer
  • Office Suite: Microsoft Office or other compatible alternatives (e.g., LibreOffice, Google Docs)
  • Webcam and Microphone: Required for video conferencing and presentations
  • Headphones or Speakers: For clear audio during lectures, discussions, and meetings

Certain courses or departments may have additional software or hardware requirements (e.g., specialized applications for engineering, ICT, or design courses). Students should confirm these from their respective departments before classes begin.

  • Keep your system and software updated for performance and security.
  • Use a private and reliable network to ensure connection stability.
  • Close unused applications during online sessions to free up memory and improve performance.
  • Back up important files and coursework regularly using cloud storage or an external drive.

Note: While mobile devices, especially smartphones, are convenient and may be utilized for some course functions, they cannot be the primary device for completing your online coursework.

How to Access the LMS (Moodle Platform)

The Learning Management System (LMS) provides a centralized online space where students can access course materials, submit assignments, and interact with instructors. Our LMS is powered by Moodle, a user-friendly and flexible platform designed to support effective learning.

Step 1: Open the LMS Website

Launch your preferred web browser (e.g., Google Chrome, Microsoft Edge, or Mozilla Firefox).

In the address bar, type the official LMS URL — masomo.mut.ac.ke — and press Enter.

Step 2: Log In

On the login page, enter your username and password.

  • Your username is typically your student registration number with all letters in lowercase.
  • Your default password will be provided by the ODeL team

Click “Log in” to access your dashboard.

Tip: If you have forgotten your password, click “Forgotten your username or password?” and follow the recovery instructions sent to your email.

Step 3: Access Your Courses

After logging in, your Dashboard will display all the courses you are enrolled in. Click on a course title to open it.

  • View lecture notes, videos, and other learning materials.
  • Participate in discussion forums and chats.
  • Submit assignments and take quizzes.
  • Track your progress through the Grades section.

Step 4: Log Out Safely

When you are done, click on your profile icon at the top right corner and select “Log out.” Always log out, especially when using shared or public computers, to protect your account.

Need Help?

If you experience any issues accessing the LMS, contact the ICT Support Desk via:

  • Email: odel@mut.ac.ke
  • Phone: 0746 487 175
  • Office Hours: 8:00 AM - 5:00 PM (Monday - Friday)

Online Learning Tips & Etiquette

Successful online learning requires discipline, effective communication, and respect for others in the virtual environment. The following guidelines will help you make the most of your digital learning experience while maintaining professionalism and academic integrity.

Choose a quiet, well-lit space that allows you to focus without distractions. Ensure your device is fully charged or plugged in, and test your internet connection, camera, and microphone before class begins.

Log in to your online sessions a few minutes early to avoid delays. Stay attentive throughout the class—avoid multitasking or browsing unrelated sites while lectures are ongoing.

Use polite and respectful language in discussion forums, emails, and chat sessions. Address instructors and classmates appropriately, and follow netiquette guidelines during group interactions.

Contribute meaningfully to class discussions, ask questions, and share your insights. Active participation helps reinforce understanding and builds a stronger learning community.

Plan your study schedule around assignment deadlines and live sessions. Use digital planners or reminders to stay organized and avoid last-minute submissions.

Avoid plagiarism and cheating in all forms. Complete your own work, cite your sources properly, and maintain honesty in tests and submissions to uphold the institution’s academic standards.

Even in virtual environments, maintain a professional appearance during live sessions. Keep your camera on when required, and ensure your background is clean and free from distractions.